How to Pack an Archive Box
- Choose the correct sized archive box for your needs and ensure the documents you plan to archive fit in the box by measuring them.
- Remove items that don’t need archiving, such as duplicate files. Make sure these are shredded if they are confidential. This will save room in your archive box.
- Replace items that can rot or become damaged over time this includes; metal items like paper clips and staples. Rubber bands may rot, so these should be removed also. When purchasing your stationary, consider investing in acid-free envelopes that won’t discolour.
- Label every file you are storing. Use a date, file name, client name etc. this will help save valuable time if you need to retrieve something that’s been archived.
- Pack the archive box fully, the items should be snug as this will stop the unnecessary movement of the files. You can use space fillers to help if the box is incomplete.
- Don’t overfill the box, however, as this can make ti too difficult to carry and lead to lower back pain or injury.
Benefits of Archive Boxes
- Your records are easy to retrieve at any time and will be easily understood.
- Allows your company to easily adhere to accreditation standards if archiving is necessary
- Heavy duty material that won’t split
- Suitable for all types of documentation including lever arch ring binders.
Archive boxes are excellent products that help your company store, organise and record documents. Many businesses must do this by law, so investing is specially designed archive boxes makes this practice much easier. Archiving correctly means you can find your files quickly and easily whenever you need to. Each archive box has space to write the contents of the box for quick retrieval.
When ordering bulk packaging boxes it’s useful to know that ours all come flat packed to create as much room in your business as possible. Our archive boxes are easy to assemble and can be stored flat until ready for use.
It’s important not to overfill archive boxes because this can lead to injury to whoever is carrying it. Manual handling is extremely important in the workplace, so ensure when carrying boxes your staff does this correctly. Boxes without handles are slippery and difficult to get a firm grasp on, all our archive boxes come equipped with handle holes for an easy grip.
How to Correctly Carry Archive Boxes
- Always inspect the size and weight of box to be handled.
- Establish a firm footing to ensure the best possible balance and stable lifting base.
- When preparing for the lift remember to keep your back as straight and upright as possible.
- Always bend at your knees, not at your waist
- As you begin to lift, tighten your stomach muscles and lift with your legs, not your back.
- Always keep your load as close as possible to your body.